Deadline: Open until filled.

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Job Description:

Harvard Catalyst | The Harvard Clinical and Translational Science Center facilitates clinical and translational research throughout the 27 Harvard Schools and Academic Healthcare Centers by educating and training investigators, providing tools and technologies that enable their research, and bringing institutions and diverse communities together to apply what we know to what we do in order to improve human health.

Through it’s Clinical and Translational Science Awards (CTSA), the National Center for Advancing Translational Science (NCATS) funded an initiative to streamline IRB review through the development of a national single IRB model during 2014 to 2016. Dartmouth led the funded project and engaged several CTSA hubs that had successfully established regional IRB consortia, including Harvard Catalyst and the University of Wisconsin-Madison. This first phase of the project led to the development of a master IRB agreement, standard operating procedures (SOPs) in support of that agreement, and initial work on informatics platforms in support of joining the agreement and reliant review. NCATS put forth the master agreement developed as the basis for their SMART IRB model and funded Harvard University in July 2016 year to continue work on the national SMART IRB model.

Reporting to the Associate Director of Regulatory Affairs Operations, and as part of a cross-SMART IRB institutional team, the Project Manager will work effectively and productively with various stakeholders from across the nation. The candidate should have high executive function, excel at consensus building, and possess the ability to manage without authority and initiate program improvement through on-going assessment and evaluation.

The Project Manager will lead and manage multiple project teams and assure performance of defined project tasks are within budget, on schedule, within scope, and high quality. S/he will oversee several team meetings, monitor project milestones, and execute the reporting processes. The Project Manager will be responsible for communication within Catalyst as well as on the national level. The Project Manager will use standard project management tools and develop new tools specific to this setting as needed.

The Project Manager must have the ability to manage multiple concurrent deliverables in a fast-paced environment. In addition to outstanding written and oral communication skills, the candidate must have strong interpersonal abilities, as the position requires sensitive collaboration with both academic and government stakeholders. The candidate must be highly organized and able to work on teams independently with limited supervision.

Additional Project Responsibilities:

  • Develop, organize, implement, refine, improve and maintain processes and systems to support designated program and project work.

  • Identify services and resources required to realize program objectives, and create new tools as necessary. 

  • Write, edit, and review project documents (e.g., proposals, presentations, reports) with clarity, accuracy and brevity.

  • Work with stakeholders including government agencies, SMART IRB Ambassadors, Institutional Review Boards, and academic institutions.

  • Provide support for symposia, workshops, training, marketing, and educational initiatives.

  • Define and ensure consistent messaging for and across SMART IRB initiatives.

Basic Qualifications:

  • B.S. or B.A., three + years of administrative or project management experience preferably in an academic or health care setting.

  • Excellent interpersonal skills and communication skills are essential. 

  • Excellent organizational and writing skills. 

  • Strong computer skills, including knowledge of Microsoft Office, Outlook, and standard Project Management tools. 

Additional Qualifications:

  • Advance degree in related field preferred.
  • Ability to prioritize work in an environment with multiple and conflicting interests. 
  • Ability to work across teams and with a variety of competing deliverables and constituencies. 
  • The successful candidate must have the ability to exercise good judgment on a range of issues, many of which are confidential in nature, and to manage complex initiatives through to completion.

This position is supported by a grant that ends on April 30, 2018 with strong potential for renewal.  


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