Petrie-Flom Center Financial and Administrative Coordinator, Harvard Law School

Petrie-Flom Center logo - shield emblem encircled by the words Harvard Law - Petrie-Flom Center

Deadline: Open until filled

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Job Summary

Reporting to and supporting the Faculty and Executive Directors of the Petrie-Flom Center, the Financial and Administrative Coordinator handles a range of responsibilities in program administration, finance, communications and events for an expanding research program.

Job-Specific Responsibilities

  • Coordinates Student Fellowship program including application process, coordination of review, onboarding and tracking deadlines.
  • Drafts budgets and assists in managing a complex and dynamic financial portfolio, including sponsored funds.
  • Coordinates submission, set up and closeout of all sponsored research proposals and awards including responsibility for related reporting.
  • Serves as administrator for the joint funding between HLS and HMS
  • Handles event logistics including scheduling, media services, catering, advertising, contracts with external vendors, travel arrangements, liaising with speakers and attendees, and on-site management.
  • Processes invoices, reimbursements and other financial transactions.
  • Maintains website, develops and distributes marketing materials such as announcements, brochures and informational flyers.
  • Performs general office support (organizes and maintains files, orders supplies, scanning, copying).
  • Serves as primary point of contact for affiliates and oversees the work of temps, students and other contingent staff.
  • Performs other duties as assigned.

Basic Qualifications

5 years of related experience. Education may count toward experience.

Additional Qualifications

Bachelor’s degree and experience in academic or nonprofit administration preferred.

Strong attention to detail and organizational skills.

Excellent communication skills, both verbal and written.

Experience creating and monitoring budgets.

Experience with Harvard financial systems, a plus.

Additional Information

Kindly submit a cover letter along with your resume to be considered for this position.

This is a term position currently expected to extend through June 30, 2021 contingent upon funding and departmental needs.

All offers to be made by HLS Human Resources.

Job Function

General Administration

Location

USA - MA - Cambridge

Job Code

403040 Coordinator II

Sub-Unit

------------

Department

Petrie-Flom Center

Time Status

Full-time

Salary Grade

055

Union

55 - Hvd Union Cler & Tech Workers

Appointment End Date

30-Jun-2021

Pre-Employment Screening

Identity

Schedule

35h per week; Monday through Friday - 9am to 5pm

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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